WavE 2006 Abstract Submission Kit

Table of Contents

Part I: General Information

Part II: Preparation of the Abstract

Part III: Submission and Review of the Abstract

Part IV: Preparation of the Presentation

Part I: General Information

Procedure

The WavE 2006 paper submission and review process is being conducted in the following manner:

The review process is being conducted entirely online. To make the review process easy for the reviewers, and to assure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here.

Requirements

No author is allowed to be the first author of more than 3 abstracts, and no author may appear on more than 5 abstracts.

Abstracts may be no longer than 1 page, including all text, figures, and references.

Abstracts must be submitted by the deadline date. There will be no exceptions.

Accepted abstracts MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate.

Deadlines and Important Dates

See the main website

Corrections to Abstracts

Based on comments from the reviewers, you may wish to make small changes to your paper before it is published. This may be allowed only between 15 January and 31 January 2006 and the following guidelines MUST be followed. These dates are subject to change.

  1. No changes in the title of the paper
  2. No changes in the author list or author order
  3. Only minor, typographical changes in the body of the paper, additions to acknowledge the sponsors of the research, or responses to suggestions made by the reviewers (INCLUDING A MINOR BUT NOT COMPREHENSIVE UPDATE OF EXPERIMENTAL RESULTS).

Correspondence

Please make sure to put the conference name (WavE 2006) and the paper number that is assigned to you on all correspondence.

Additional questions regarding submission of papers should be directed to the following e-mail address:

wavelet@epfl.ch

Part II: Preparation of the Abstract

Document Formatting & Template

Use the following guidelines when preparing your document:

LENGTH: You are allowed a total of 1 page for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 1 page limit will be rejected.

LANGUAGE: All proposals must be in English.

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted abstracts when the conference proceedings are assembled.

The following style files and templates are available for users of LaTeX and Microsoft Word:

We require that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Part III: Submission and Review of the Abstract

The review process will be performed from the electronic submission of your abstract. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Papers must be submitted in either PostScript (PS) or Adobe's Portable Document Format (PDF) format.

PDF and Postscript files:

ALL FONTS MUST be embedded in the PDF or PostScript file. There is no guarantee that the viewers of the paper (reviewers and those who view the proceedings CD-ROM after publication) have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF or PS file generation utility's user guide to find out how to embed all fonts.

Creating a Postscript (PS) File

Windows users: To save a document as a PostScript file:

Macintosh users: To save a document as a PostScript file:

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

To submit your document and author information, go to the 'Paper Submission' link on the WavE 2006 homepage:

http://wavelet.epfl.ch/

 

Notification of Acceptance

Authors will be notified of abstract acceptance or non-acceptance by email as close as possible to the published author notification date.

 

Part IV: Preparation of the Presentation

 

Poster Presentations

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

ORGANIZATION OF IDEAS: Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

DIMENSIONS: For your poster, a board will be provided which measures 150cm height by 120cm width (5ft. tall by 4ft. wide) (portrait orientation). Push tacks will be provided at the conference to mount your poster to the board.

FORMATTING: The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.

Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at WavE 2006, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.

TIME: Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 2 hour poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.